MINUTES

PLANNING COMMISSION REGULAR MEETING

DECEMBER 18, 2007

 

 

1.0       CALL TO ORDER

 

The Regular Meeting of the Planning Commission of the City of Highland was called to order at 6:27 p.m. by Chairman Haller at the Donahue Council Chambers, 27215 Base Line, Highland, California.

 

Present:          Commissioners John Gamboa, Bob Moore and Michael Willhite, Vice Chairman Randall Hamerly and Chairman Richard Haller

 

Absent:           None

 

Staff Present:John Jaquess, Community Development Director

Ernie Wong, City Engineer

Linda McKeough, Administrative Assistant III

 

The Pledge of Allegiance was led by Chairman Haller.

 

 

 

2.0       COMMUNITY INPUT

 

There was none.

 

 

3.0       CONSENT CALENDAR

 

3.1       Minutes of October 2, 2007. Regular Meeting.

 

 

On Page 9, Ninth Paragraph, First Sentence was amended to read as follows: AMs. Christine Snyder, who is the Manager of the Victoria Arms Apartments located at 7012 Victoria Avenue, addressed the Commission.@ 

 

It was noted AMs. Sander@ was amended to read as AMs. Snyder@ throughout Pages 9 and 10.

 

 

A Motion was made by Vice Chairman Hamerly and seconded by Commissioner Gamboa to approve the Minutes of October 2, 2007, as amended. 

 

Motion unanimously passed on a 5 - 0 vote.

 

4.0       PUBLIC HEARINGS          

 

There were no Items.

 

 

 

5.0       LEGISLATIVE

 

5.1       Determination that the adoption of the City of Highland=s Greenspot Road Landscape Master Plan is consistent with the City=s General Plan, or part thereof, in accordance with  Government Code Section 65402.

 

Chairman Haller introduced the item and called for Staff=s presentation.

 

Community Development Director Jaquess gave the presentation from the Staff Report.  He gave the historical background and explained the process to the Commission and indicated how some of the Commissioners might have heard Staff=s presentation to the Design Review Board (DRB).  He then described the proposed Project to the Commission and Finding the Highland=s Greenspot Road Landscape Master Plan is consistent with the City=s General Plan.  Community Development Director Jaquess further explained the enhanced landscaping, water resources, water treatment and runoff.  He then concluded his presentation and Staff recommending approval of the proposed Project.

 

Chairman Haller asked if the Commission had questions of Staff.  

 

Discussion ensued between the Commission, Mr. Kohlenberger and Staff regarding the Circulation Element of the General Plan as part of the Street or just the landscaping part, and the proposed Finding is a Generic Finding and not a function per se.

 

Mr. Matt Kohlenberger, of Conceptual Design and Planning Company, 17288 Red Hill Avenue, Studio One, Irvine, California, who is the Consultant, addressed the Commission.  He explained the proposed Greenspot Road Landscape Master Plan and the extent of improvements located on the westerly portion of Greenspot Road, the Greenspot Road Gateway will be highly enhanced, He provided an colored rendering display and explained the following: the westerly Project Gateway, the Median nose, Gateway enhanced paving, the Gateway Element(s), the Project=s identity, proposed Street Trees and landscaping for the Parkways and Medians.  Mr. Kohlenberger then described which included, but limited to the following species for the different areas to the Board: 1) Entry Accent Heritage Trees: California Sycamore / Oak; 2) Entry Accent Tree: Date Palm; 3) Flowering Accent Street Tree: Multi-trunk Crape Myrtle; 4) the Parkway:  Mexican Fan Plan and also have loose cobblestones and boulder groupings, as well as drought tolerant plantings, and; 5) Skyline Trees: Mexican Fan Palm species.  He further explained the lawn or lawn substitute, meandering sidewalks with shrubs will act as water quality and will it say, AWelcome to Greenspot Road@ is not determined at this time. 

 

Discussion ensued between the Commission, Mr. Kohlenberger and Staff regarding how the City theme is citrus and include the City logo into the bus stop stops, shelters, benches, etc.   Mr. Kohlenberger then explained the AWelcome to Highland@ concept and then gave the historical background how his Company got involved with the City.  He further explained the proposed Project will return to the DRB for consideration in the near future which will include, but not limited to the DRB=s comments, low stone walls similar to the ones at Highland City Hall, and further explained the intersection with bollards and that he will be looking at expanding the landscaping and reducing the stonework due to the DRB=s previous  Meeting tonight.  He then reiterated the proposed design to the Commission and explained the parking / screening of parking will be on a case -by-case basis and explained the curb line / base will be colorful, water Astingy@ undue maintenance plus costs and will still look nice.

 

A question was asked by a Commissioner regarding the Entrance Lighting Plan and if the Irrigation System has a Smart Controller Plan.  Mr. Kohlenberger responded the accent lighting will be on the significant trees, as well as on the Entryways and that is correct with the Smart Controller Irrigation System Plan in that it makes for a nice curb appeal, from a street edge standpoint, the turf will be low which will limit the design irrigation system.   A comment was made by a Commissioner how the Commission wants to work with the Water Firm and how water is utilized by sixty percent (60%) for the outside uses and if there is turf proposed, the turf has to be in a proper shape and not in a triangle shape and reminded the Consultant that the City is in the middle of a drought. 

 

A question was asked by a Commissioner regarding if concrete is next to the street.  Mr. Kohlenberger responded the proposed Walkways will be concrete and the intersections will be installed with a concrete product with interlocking pavers and the expectation is the road work is for access piping and then explained how to repair the street using pavers.  Mr. Kohlenberger has researched stamped asphalts as an alternative the cost is $1.00 to $1.50 per paver per square foot less, but still needs maintenance every three to five (3 - 5) years.  The street repair company will come out and melt the pattern in approximately ten (10) years, and everything from tire marks, oil drips, etc. can be power washed and he then returned to the interlocking pavers= design.

 

Discussion ensued between the Commission, Mr. Kohlenberger and Staff regarding pot holes in the streets.  Mr. Kohlenberger gave some brief scenarios that he has had with his clients and indicated that when it comes time for the street repairs (and pot holes) that is when to look at the contractors carefully.  Procurement and the paver thickness, along with the installation of one inch (1") sand and the component is eight inches (8") below, and the Landscape Architect research and specifications for Staff and having certified contractors install the pavers were discussed.

 

 

 

A comment was made by a Commissioner if the focus on water quality in the Staff Report on Page 2, Third Paragraph of No. 4, with efficient use, protection and conservation of water resources are therefore, high priority for the City (Conservation and Open Space Element / Water Resources and Quality) and if everything that could be done, will be done and how someone at the DRB Meeting said tonight this street, (Greenspot Road) sets the tone for the City and is a case study.  The Commissioner further stated do we meet that and then explained what transpired at the DRB Meeting previously regarding Retention Basins, the Developers, Property Owners, etc.  and reiterated does it meet the aesthetics and tone he envisions to the Commission. 

 

Another comment was made by a Commissioner how he had overheard the concrete discussion with the DRB and Staff and favors the DRB and that it will be done right since it is the Gateway to the City. 

 

Chairman Haller asked if anyone would like to speak on the item.  Seeing none, and there being no further questions of Mr. Kohlenberger or Staff, or discussion amongst the Commissioners, Chairman Haller then called for the question.

 

 

A Motion was made by Vice Chairman Hamerly and seconded by Commissioner Gamboa to adopt Resolution No. 07-017 determining the adoption of the City of Highland=s Greenspot Road Landscape Master Plan is consistent with the City=s General Plan, or part thereof, in accordance with Government Code Section 65402.

 

Motion unanimously passed on a 5 - 0 vote.

 

 

 

5.2       Housing Element Update - Review of Schedule.

 

Chairman Haller introduced the item and called for Staff=s presentation.

 

Community Development Director Jaquess gave the presentation from the Staff Report and explained the proposed Tentative Schedule to the Commission.

 

Chairman Haller asked if the Commission had questions of Staff.  

 

Discussion ensued between the Commission and Staff regarding the five (5) year cycle, the allotment is about the same as in the past five years being at approximately 2,200.   A question was asked by a Commissioner regarding if the data collected is analyzed  for affordability housing and does not want to risk providing outdated information and further questioned the if the editing goes into equation for adjustment.  Staff responded that Staff will try to make its best guess as Staff can and adjust for an economic standpoint.  The Commissioner stated as current as eighteen (18) months ago, the housing market peaked, and now look at it, and reiterated what will the base be and indicated the affordability index and affordability factor may be different in real time.  Staff responded the goals for housing is based on income by the County.

 

A comment was made by a Commissioner how he is impressed how Staff is preparing this document in-house.  Staff responded most jurisdictions use consultants and the City is saving money by doing in-house.

 

Chairman Haller asked if anyone would like to speak on the item.  Seeing none, and there being no further questions of Staff, or discussion amongst the Commissioners.

 

The Commission concurred to AReceive and File@ this Staff= Report on the City=s Housing Element Update Schedule.

 

 

 

6.0       ANNOUNCEMENTS

 

Staff explained the anticipated items scheduled for January 15, and February 5, 2008, Meetings.

 

Discussion ensued between the Commission and Staff regarding the re-synchronization of the traffic signals located on Greenspot Road.

 

 

 

7.0       ADJOURN

 

 

There being no further business Chairman Haller declared the meeting adjourned at 7:12 p.m.

 

 

 

Submitted by:                                                            Approved by:

 

 

 

 

 

                                                                            ______________________________

Linda McKeough,                                                      Richard Haller, Chairman

Administrative Assistant III                                       Planning Commission