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Planning Commission

MINUTES

PLANNING COMMISSION REGULAR MEETING

JULY 18, 2006







1.0 CALL TO ORDER



The Regular Meeting of the Planning Commission of the City of Highland was called to order at 6:08 p.m. by Chairman Haller at the Donahue Council Chambers, 27215 Base Line, Highland, California.



Present: Commissioners John Gamboa, Robert Moore and R. Paul Scott, Vice Chairman Randall Hamerly and Chairman Richard Haller



Absent: None



Staff Present:Roger Derda, Interim Community Development Director

Lawrence A. Mainez, City Planner

Bruce Meikle, Associate Planner

Linda McKeough, Administrative Secretary



The Pledge of Allegiance was led by Chairman Haller.





2.0 SWEARING IN NEW PLANNING COMMISSION MEMBER ROBERT MOORE



City Clerk Hughes swore in Robert Moore as the newest member of the Planning Commission. Both the Commission and Staff congratulated Mr. Moore as the newest Commissioner.





3.0 REORGANIZATION OF THE PLANNING COMMISSION



3.1 Reorganization of the Planning Commission and election of the Chairman and Vice-Chairman for 2006 - 2007.



The meeting was turned over to Interim Community Development Director Derda who explained the election process and opened the nominations for Chairman.



Commissioner Hamerly nominated Commissioner Haller for Chairman.











A MOTION was made by Commissioner Hamerly and seconded by Commissioner Scott to close the nominations.



Motion unanimously passed on a 5 - 0 vote.



Commissioner Haller was elected Chairman of the Commission.



Interim Community Development Director Derda turned the Meeting over to Chairman Haller.



Chairman Haller opened the nominations for Vice Chairman.



Commissioner Gamboa nominated Commissioner Hamerly for Vice Chairman.





A MOTION was made by Commissioner Gamboa and seconded by Commissioner Scott to close the nominations.



Motion unanimously passed on a 5 - 0 vote.



Commissioner Hamerly was elected Vice Chairman of the Commission.





3.2 Appointment of one Planning Commissioner to serve on the Design Review Board.



Chairman Haller introduced the item.



Discussion ensued amongst the Commission Members as to serving on the DRB.



A MOTION was made by Vice Chairman Hamerly and seconded by Commissioner Scott to appoint Commissioner Gamboa to the Design Review Board.



Motion carried on a 4 - 0 vote with the abstention of Commissioner Gamboa.



Commissioner Gamboa is to serve on the Design Review Board with his term ending May, 2007.





4.0 COMMUNITY INPUT



There were no items.













5.0 CONSENT CALENDAR



There were no items.





6.0 PUBLIC HEARINGS



There were no items.





7.0 LEGISLATIVE



7.1 Design Review Board and Planning Commission FY2005-2006 Annual Report.

Chairman Haller introduced the item and called for Staff's presentation.



City Planner Mainez gave the presentation from the Staff Report and summarized the historical background regarding Entitlements, time frame processing, pre-application meetings with developers, addressing Application issues up-front, and California Environmental Quality Act (CEQA) processing being under a ninety (90) day schedule. He further explained the numerous various projects that had gone before the DRB / PC, as well as the "Come Home to Highland Program". City Planner Mainez compared last year's format to this years; how there are new computer systems in place; how he anticipates the City would be close to "built out" in the next few years. City Planner Mainez imparted if there are delays with proposed projects, the delays are on the developer's side and gave an example of the San Manuel Band of Mission Indians Project. He further explained Staff's accomplishments, goals and objectives. City Planner Mainez then explained both Tables "A" and "B" listed in the Staff Report; the reduction in Staff's processing time for Applications submitted; redistribution of Planning tasks for Staff and outsourcing environmental documents; and a revised Project Activity Report will be displayed on the City's Website. City Planner Mainez further explained in detail Staff's accomplishments including, but not limited to the following: the Planning Counter has been connected to the computer network; Forms available to the public to fill out desiring Staff's response when the Planning Counter is closed; Brochure / Pamphlet handouts; Plan "B" of the Santa Ana River Wash Area; General Plan Update and Development Code Update; Mission Development Project; GIS Mapping; placement of various maps onto the City's Website; coordination with the San Bernardino International Airport on Master Airport Land Use Planning. City Planner Mainez asked the Board if it would prefer a different format for the Annual Report and then concluded his presentation and opened it to the Board for questions / comments.













Discussion ensued between the Commission and Staff regarding goals / objectives relating to the City's Two Year Work Program and it coinciding with the City Budget; deferred certain studies within the General Plan Update; the Park Master Plan to be placed on the Agenda for discussion by Resolution for the City Council's Work Program; the Commission recommends that Parks are still a priority and use the General Plan as a guide and use for the City Council's Two Year Work Program; the East Highland Village Historic Neighborhood to be evaluated and unique Standards and Design Guidelines will be developed; and how a Status Report regarding the Two Year Work Program is submitted to the City Council for review.

Comments were made by the Commission that it still wished there were additional Planning Items on the goals / objectives list. Staff responded about human resource limitations and mentioned the potential hiring of an additional Planning Technician.



The Commission congratulated Staff on a job well done and how it has been a tremendous year. The Commission wanted its compliments extended to Staff that was not present at tonight's meeting; how the General Plan Update was a huge accomplishment throughout the year; and even though there have been vacancies for Staff, the quality of the Staff Reports has remained high.



Discussion ensued between the Commission and Staff regarding the Morton Canyon Policy Area which is near Seven Oaks Dam being master planned; the Commission stated a cohesive vision for development and to create a template indicating the General Plan Policy call for the area. Staff responded indicating the Master Planning of the Morton Canyon Policy Area and the County of Orange is in the final phase of disposition / sale of the property.



Comments were made by the Commission indicating how the developable land for open space is being reduced in the East Highlands Ranch area and wanting a better quality of life for the residents. Staff responded and explained the EHR PUD document approved in the 1980's; and described the locations of the Open Space area(s) to the Commission.



Further comments were made by the Commission regarding how the Commission and DRB is responsive in providing comments to Staff. The Commission reiterated congratulations to Staff on a job well done despite its limited human resources and how that sets the bar for developers.



There being no further comments, the Commission concurred to Receive and File the Design Review Board / Planning Commission Annual Report for Fiscal Year 2005-2006.











6.0 ANNOUNCEMENTS



Staff explained the items scheduled on the July 19, 2006, Planning Commission / Design Review Board Joint Study Session, and the August 1, and August 15, 2006, Regular Meetings.



Commissioner Scott stated he would be unable to attend the July 19, Study Session.



Staff explained how the Draft General Plan and its EIR will be temporarily removed from the City's Website; and added the General Plan and Zoning Maps will be provided to Commissioner Moore in the near future..





7.0 ADJOURN



There being no further business, Chairman Haller declared the meeting adjourned at 6:40 p.m.







Submitted by: Approved by:











Linda McKeough, Rich Haller, Chairman

Administrative Secretary Planning Commission

 



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